There are two ways to add a new region or area to the zone’s BMLT server: either start with data from the NA World Service Office, or enter everything from scratch. In either case, first request a login for your area or areas. Then fire up the meeting editor at https://bmlt.wszf.org/main_server, and start editing or entering meetings. The BMLT documentation has details on how to use it. For special considerations regarding entering information for virtual and hybrid meetings, please see this blog post: BMLT, Virtual Meetings, and the Pandemic Part 2. Also see our WSZF tutorial videos.
Have a web page set up to display the meeting data for your area or region — then you can check that the meetings you are entering are showing up as you want them to. (Remember to refresh the display as you go.) See Displaying Meeting Data for how to set up the display.
Method 1: Starting with data from the NA World Service Office
Our experience to date is that the best way to add a new region or area to the WSZF server is to start with data from the NA World Service Office. Later, this will also help NAWS in linking the meetings on our BMLT server with the meetings in their database.
To do this, we will get a spreadsheet from NAWS for your region or area, and import the data into the BMLT server. This will also automatically create logins for all the newly imported areas and for the region. Right now (as of October 2020), because of the pandemic and lots of closed in-person meetings, we suggest starting with all the imported meetings being “unpublished” — that means they will be in the database but won’t appear in a normal meeting search. Then you can go and publish meetings that are currently open, probably after fixing up the information.
We obtained a snapshot of the NAWS data as of August 8, 2020, and loaded it into a test BMLT root server. (This is separate from our production server.) You can see what this data looks like for your area at NAWS Starter Data. When you’re ready to start on BMLT, we can request a new snapshot from NAWS so that we get any recent changes as well.
As you are entering data for meetings, if the meeting you’re working on has been around for a while, use the “meeting search” button on the edit page to find it. Select that meeting and make edits as needed. One common situation here will be meetings that used to gather in person and are now virtual or hybrid meetings — see the blog post and videos linked above for how to store the information for such meetings. When you’re done entering meetings, delete any NAWS entries for meetings that are permanently closed, or just leave them as “unpublished” if they might reopen.
Method 2: Entering all the meetings from scratch
The other option is to just enter everything from scratch. Again, the BMLT documentation has details on how to use the meeting editor.