Western States Zonal Forum
JULY 24 – 26, 2009
Download this in MS Word format here.
Jane – Public Relations, NAWS
Jim – World Board, NAWS
Pacific Cascade: Lisa, RD
Pacific Cascade: Tauni,
Region 51: Shelly, RD
Region 51: Ira,
San Diego Imperial: Pam, RD
San Diego Imperial: Nyla,
SERNA: Oscar, RD
Sierra Sage: Karen, RD
Sierra Sage: Robin,
MARK N CA
Minutes from last meeting
DEFINE LEADERSHIP ROLES
- FACILITATE MTG
how to facilitate the Forum (create guidelines)
o not done last year
- DISTRIBUTE AGENDA
From inventory 07 not happy with loose meeting
Looking for how, who, input, when to send
To establish structure for next hosting Region
Contact NAWS timeframe
Who completed tasks?
- Doug: purpose statement
- Oscar: (Michael) define the process -
prepare & present
Laura: logistics for communication process with local
(follow through is lacking – Google group)
Getting bids & securing hotel
Record mtg activities (make copies)
- 2008 Didn’t reflect who was in attendance
Karen – Sierra Sage // will send report
To: Western States Zonal Forum,
Re: CMSRSC Report for the WSZF
California Mid-State Region of Narcotics Anonymous is located in the heart of
the Great Central Valley of California. The Region runs from Galt in the north
Mid-State Regional Service Committee, (CMSRSC), meets monthly on a rotating
meeting location schedule. First month
we meet in
year we finished reviewing our Regional Guidelines (a process of multi-years).
A major change was the consolidation of all the Regional Information
Our Regional insurance has been renewed for a second year with Philadelphia Insurance and our premium has continued to be reasonable. We still do not understand why we are paying so much in comparison to our sister Regions in the WSZF.
continue to struggle with our organizational structure and societal
obligations. We are in the process of replacing a rather unresponsive CPA. A
letter of inquiry from the
Mid-State Regional Convention of Narcotics Anonymous XI is scheduled for June
11, 12, & 13, 2010, in
In loving service,
(email address removed - see original doc via link at top)
Additional info not in report: “now a 3rd world region”
Haven’t been operating with a structured fund flow
Q: Sierra Sage: Who has experience with this: Inc// 501C3?
(Has to do with the IRS issue)
A: “No & no”
Q: Sierra Sage: How much do you spend on insurance?
Q: Sierra Sage: Meetings covered?
Oscar – SERNA // need report
Q: Sierra Sage: Your own coffee? ( Experience with hospitality room success with facility)
Report to the Western States Zonal Forum
The Rio Grande Region encompasses all
of the state of
Several of the areas in our region are in sparsely populated parts of the region, and members travel hours to their area meetings. One area has not found a way to meet regularly, though their local meetings are functioning well.
Our region is funded primarily by proceeds from our annual regional convention. We have a Regional Convention Corporation that is responsible for our regional convention each year in March, which moves around the region. Our region purchases event insurance for the convention, but does not carry insurance for any other events or meetings. Protecting individual members’ liability is a recurring conversation that arises when, in particular, the Greater Albuquerque Area is planning an event that may merit or require insurance. Also, since none of our areas are legal entities, none file or pay taxes on goods sold, such as literature, or have the ability to sign contracts or purchase insurance. The conversations around these issues continue without any current plans to remedy them.
We have a regional website that is a resource for members and the public. It lists meetings and activities, area and subcommittee guidelines. There are links to the World Services website as well as email links for PR, H&I and general information. A request came through the Greater Albuquerque Area PR subcommittee for a young people’s meeting. The PR subcommittee mentored some young people with significant clean time to start a new meeting for members under 25 years old, and it is thriving.
We will hold a World Unity Day event on
Shelly – Region 51// ask for report
Pay 1900 annually for insurance – Shelly will provide the info for that company (Capstone) Covers all meetings plus 4 major events; rider can be purchased additional
Only have to drive about 20 minutes to get to all ASC’s
Had over 24 people in the “hat” for Day of the Dinosaur” (Have a good tracking system for speakers)
Convention – will send $$ once RCM’s determine how to spend
Q – CA MS : Seed money
A: yes, comes from previous years proceeds
Q – CA MS: Incorporated?
A: Yes. Ken will email BOD info
Currently pay $1,000 annually – most folks very interested. They will get the info for anyone interested.
Q: Monthly meetings
Will look for actual panels number
PR -- Work with local communities requesting presentation
On WSZF website getting spam from link. Will get rid of that and provide alternative way to contact: (email address removed - see original doc via link at top)
72 sponsor requests and 28 sponsors available
Q: How many Spanish spking area?
A: 266. High attendance at CAR workshop
Q: what do they do?
A: Keep track of group anniversary and celebrate. Get at least a dollar per person, minimum.
Q: RCM bilingual
Fund flow from Spanish Area stays there because of their convention
CAR motion – line-number Basic T in Spanish
A: to study//step study facilitation
They checked their meeting numbers and found it’s lower//stagnation? They will check it out.
Inventory continuing with RCM’s who are new. Took on more than had the capacity to fulfill.
Rotating RSC. Considering funding RCMs. Workshops.
Small groups, Reg. assmb., workshops
Regional HI corrd model to make effective use of resources
Task-based services “regional pool”
NA 101 – regional learning days
CBDM – continuing challenge
Eval. Educ on inventory (see above)
Will do power point of strategic planning
Action plan versus strat. Plan. Hopeful RCM will adopt it.
Struggles to get bi-monthly.
Fellowship services team
Create new tasks that serve the fellowship versus creating bureaucracy
Regional resource coordinator
Admin teambuilding (due to several resignations and sesntments) Look at page 5)
Not sending all proceeds to NAWS
Facility cost increased due to location
All hotel rooms booked but registrations are down
Operating reserve 55,000 increased to 80,000
Comment: re Fire camps…excited to get in touh and do coordinated efforts. Ready to get meeting (RSO).
A: HI working with regional guidelines
C; He probably contacted several people
Q: How did you do regional resource
A; Will send you an email
Suggested HI (inmates) contact World for hard cover BT’s
Track down local H&I to instruct them
Q; SS has regional lit ord person – any other region do that as well?
A; most order from their ASc but a few from World
Shared Resource site has Span translated
Q: why 34 bank accounts
A; each ASC has their own accnts
Q; own tax id?
Sponsorship behind the walls
Webservant conforming to PR standards
Due to lack of people with incorp knowledge there was much confusion. People with know. Have finally stepped up.
Toni – Pacific Cascade// ask Vince for report
FORUM: FOCUS ON PURPOSE/FUNCTION/STATEMENT
Who are we and what are we doing here
What are other possibilities//alternatives to forum
Approve statement of purpose
Diversity of forum
Meet needs of all
Isolated pockets//pr handbook re reach out
Focus of forum
Continue last year
Struct of future forum // officers? Many ideas
- FACILITATE MTG
how to facilitate the Forum (create guidelines)
o not done last year
Read the statement of purpose
Revised: was sent to Google site
Concerns – potential change focus of this forum
Created from discussions from last year
Read new statement:
Purpose of wszf futher na primnary p I zones
Build unity in reg and wtrsu
Repr member to naws
We hold face2face discussions
Encour ongong best prac
Disc wsc topics
Resoruse as deve in zone
Depend on loving hp to guide
History – went away with list of items
Sent to google – no objectionsm just concerns
Could be cut down
Could go beyond current focus
Challenge: when we went into nuts and bolts ran ito issue
Don’t currently do fellowship development (FD)
Ideas how to change to do (FD)
May need steering comm.
Possible fd is aspiration no clear vision of how
Grammatical changes but not sidetracking—suggested change:
“We focus on building unity in respective Regions”
Lets focus on what and why instead of passing revised purpose
Adapt guidelines to accommodate new statement
Statement doesn’t include anything that hasn’t been already discussed
Fix it before adopting. Grammar important.
No clear unified vision of purpose…no cohesion. Lets have philosp disc of what we want . Does this reflect what we wanted we can tweak at this time. N ca not sure if we cant to continue to attend wszf especially because of financial issues.
Put items in Google file so everyone can access. Need to return with concrete reason to continue participation
How do we promote unity? We’re not unified
Concern: can’t justify continuing to meet wszf. Get more out of worldwide wokshps.
Got a lot out of inventory. Let’s proceed with what we have
I get ideas from reports that I don’t get from world-wide wkshps. Good problem-solving forum.
Would like to hear history of inception
“Why should come here?”
This room is comprised of teachers. We can rotate regions to wsld. Train-the-trainer.
Merge with wsld?
I get more here that I cannot get from my mentor. I understand that those of you who have been doing this for a few years are bored but I continue to get more out of it. Preparation for CAR is great. Even people who don’t see a need bring things to the table.
What do our fellowships want from us?
**** CHANGE FACILITATORS BACK TO JIM & JANE SO VINCE CAN PARTICIPATE ******
Will write names as hands raised
Will write items on board
Will take breaks every 90 minutes
Benefit: building relationships. Able to connect with some of you at WSC.
Some disunity but is useful to start process of relationship building.
May use this to more closely focus on issues that will arise at WSC. Viewpoints valuable. Intimate venue to interact with NAWS.
Merge with wsld during non-conference years. How can we better carry the message back to those we serve.
Stay focused on things we do well. We did we come from.
Na service structure and technology have changes since inception of this forum. Small meeting during nonconference years. Off site meeting during conference years and do NAWS, and train-the-trainer. Let’s play to our strengths.
Move forum to December during wsc years. Food and fun works to bring in the members so we can do training. Relationships are valuable to facilitate carrying the message. We need to find out what made us raise our hand to become an RD.
Include local fellowship or focus on what works. Use our talents at WSLD instead of here on off-conference years.
(moved from to – break every 90 minutes)
FORUM FOCUS, CONT.
Suggestion: what could be done on off conference years?
Ditto on conference years?
2 formats – conference and off conference
We value relationships and learning
Local fellowship – utilize and develop
Partnership with NAWS. Value in conference year. Helps with apprehensions for new RD’s.
RE FD – fell flat. ID tasks and talents and do training for each other. Wsld does training so much better than we could. WSLD critical link for RDs to be plugged in.
Google group created but not utilized.
How many Regions send delegate team to wsld
n hear from HI & PI too overwhelming
n having delegate team may be more effective
How many motions in CAR? 12?
World moving away from this
Goal of the CAR: focused discussions. Pose aquestions abougt how we move forward.
Always be a need for direction
Proposal: experiment at next WSLD
Have limited mtgs– couple of hours – Friday night at WSLD off conference.
Q: How do we approach that committee in future years?
A: On Fri & Sun business sessions
Supposed to have bid for WSLD 2 years out
WSLD: Fri bids submitted, Sun decisions
Consider experiencing, see if you want to stay for the bid and whether we wish to submit an RD track
Focused educational conference.
Need to have meeting on Fri morning so we can participate in WSLD. Concur that they are doing what part of our goals are.
Consolidate meetings we get training and the RD interaction.
Should meet Fri night due to arrivals
Not paid to go to a speaker meeting
Professionals are there during working hours
Could get professional interaction experience
Familiar. Experiment with Fri night window in Oct.
Some political pieces that should not be insurmountable
Money is tight. May not be able to attend
Region depends on RD to disseminate info from WSLD
More info that impacts more people
Look forward and move forward – next year, not necessarily this.
Straw poll – 12 can attend WSLD this year.
Proposing becoming a participate in/with WSLD. We should have someone at their business meeting this year. Possibly Doug, Matt, Ken attend WSLD business meeting to explore options
Just start with this year to experiment – still off-conference years?
Asking for a meeting room for 3 hours on Fri night as our own entity and then participate in WSLD.
Try mirror image at October WSLD, ask for space, try it out, participate in event and then share that experience when we get together next July.
Time frame for CAR training.
Material should be available at least 90 days before conference. Usually meet mid-February.
How’s 1st weekend in Feb.?
Consider CAT as well as CAR. You could have meeting before Feb.
Financial accountability (WSLD, CAR, WSC)
Would like to get site asap. Need to make consessions due to someone will not be able to attend.
The more time between WSZF and WSC is ideal.
Would like to hear how to deliver workshops in short timeframe
We id that CAT is what we wanted training on. I think there is a disconnect. Not true. Try to get as much input as possible.
1st time fellowship aware that $ already spent will be in 2010. (living clean project)
WSZF – CAT year – meet Jan 29 – 31, 2010
For those who cannot attend WSLD will coordinate communication link
11:00 AM – 11:20 PM Break
* SERVICE DELIVERY AT LOCAL LEVEL//( later: IDT’s//FD)
Best practices, innovations…
Anything implemented that is successful?
Via website, got comment about young members uncomfortable with older members. PR created youth meeting: safe/sacred space; mentor group; give rides; near existing meeting.
An Area: Special projects per PR handbook
No guidelines; active for a year
Old-timers got involved
Area planning tool in ½ hour sessions. Break an IDT in ½ sessions. Successfully completed 2 IDT’s. Gather and deliver report. Important: they are learning the tools of teaching and leadership; brainstorming with each other, unitybuilding; ½ hour world service in some form; actively participating at ASC level.
Youth committee: statement of purpose. Welcoming envrionomnet to introduce them into “mainstream”. Look at their website for their statement of purpose -- todayna.org/socal, user socal, password: willingness Attending all subcommittees; pr coordinates with a youth committee liaison;
Youth given workshop and kind of a side teen convention along side regional convention.
PR effort doing schools. No one under 40 would not participate.
Effort faded out.
Regional inventory done at Regional assembly was lost, focus went to ASC’s instead of ASC. We did get leaders out of it but not sure what to do with the info.
Same recurring issues: communications, leadership, training
PR handbook has processes we can use
Smaller ASC swamped with treatment facilities. Expection that RSC will help
5 step planning process may be more effective.
Anyone having success with ASCs embracing APT?
Suggest going to WSLD. Breaking it down over periods during ASCs.
Put APT in ASC guidelines. Turnover doesn’t impact continuity
Regional directory. Presents one face.
Anyone implement a regional PR?
Can we get guidelines?
notices, food, RCM told time, day, location with room for 80 but 20 showed up. Got more involed and same happened. Lots sign up but few show up. The few who show really like the info provided.
Have ASC’s financially accountable due to past performance and expense.
Deliver the format to the ASC that requests. Adapt the format, not just what NAWS suggests.
Small groups, interactive work better; cross-training RCM’s for experiences and less experienced leaders/presenters; violent workshop created; people still finding building stronger home groups;
IDT’s work. Give people input and they have conclusions and we direct them to PR handbook.
Leadership wkshp at Regional Assembly; 4 hour time spam; 1st hour Regional reports; (didn’t get coffee so we could have kept more people there); libraries useful facilities; asked who never attended an assembly; gave them international white key tags’ award those who came back to their seats 1st; had visual display of books/literature in international languages; fun giveaways, most came out of her closet (from years of amassing stuff)
Changed leadership to Spiritual Principles of Leadership
NAWS (3 hours)
PR report – Jane & Jim will speak to that
Use example that would like discussion from you all
Updates from NAWS:
Recovery input cycle
Times of illness
Living clean work in process – 1st 2 chapters til September
Access password : Wsc2010 to submit input
Need to redefine to address flattening of growth in US and how it can work better
Joint mtg full bod and wkgrp
More defined charge
Open up the vision statement that the whole fellowship embrace (will be in next CAR)
Hope to put together models of what a new service system may look like
Per consultant: Components of service system are: structure, process, people and resources (look at google group)
Survey: Steve Lantas would help RCM’s RD enter mass quantities (if EV RCM gave out 50 surveys and collected, contact Steve for assistance in entering)
IDT: gather input
Session profile updates, continue to send input to NAWS
to submit motion
You are responsible for comparing to existing policies
Conference evolving more into discussion based versus motion based
Conference participant bulletin board
Seating at world conference
Process of what can be done (2 cycle process)
Many developments to consider
70 Regions in US alone
Size constraints (facilities)
Communicating with RDs
6 or 7 rds per board member
Contact your board member if you have questions or need help with
Service and dev wrksp
Limited resources – both people and financial
Current financial state
Spending $55,000 more than taking in
Publications – define way of value of current distribution of NAWay versus how much is wasted. Includes other distributions as well.
No hard decisions yet: naway blog; links; draw people to electronic version
Giving away literature (subsidies and discounts): $625,000
Decline in fellowship contributions -- $220,000 below budget
recognition mentioned in 05 and 06 NGO award in
The only way women could get recovery is to start their own meetings
countries registered for World Conference NA 23 in
Factors where WCNA goes: accommodate the attendance
There will be info about selection process
(Phillie need to prereg in order to attend)
August 31 deadline
Prioritization done ins bleachers better format versus the rounds
RD peer to peer session
2 things going on right now
1) Drug courts
5 year study ndci.org (natl drug court or Nadcp.org
Present the 12 steps (sometimes in partnership with AA)
419 drug courts in WSZF
What NA has done to help
Service pamphlets (intro to NA)
Newcomer workshop (cpt 6 in PR handbook)
HI & PI working on panel together
PR Basic (for dummies) work in progress
1) Do we know what does not work?
Perception is we still have predatory stigma
2) What would we like to see, ideally
Every 6 months judges have a presentation?
Educate and present to probation officers
3) What tools would help with drug court clients?
Give to professionals
Publications for drug court judges similar to service pamphlets
Combine all of the tools into one resource packet
DVD which addresses these items (the info packets referred to above)
Solution to courts concerns about NA perceived stance on methadone? (Drug replacement)
Open a meeting in a meth clinic to include former methadonians
Use the pamphlets in business meetings
HI//PI use education and presentation as strategy
RD or PR go to ASC’s to present and encourage the PI & HI committees to focus efforts to drug court. Mentor the ASC leaders.
monthly presentations to court
WSLD provide a workshop on giving a workshop
12 Step call – offer to pick up from the treatment
Educate our members what interaction with the treatment cnt clients
Do NA 101 treatment center
Research our “audience”. Know your judges.
Please send your thoughts/answers to (email address removed)
Educate within: use layman terms, not NA lingo
NA 101 during drug court while “captive audiences” are present
2) Medical school curriculum (ran out of time to address this)
Living Clean project
We can have the most impact at the input stage.
Draft will show you what other input is needed
Q: What is to be submitted – stories?
Talk it up
RSC meeting was printed and given to RCM and subcommittee members tot encourage members to submit as well
Anything on outline is far game for input.
Evolving literature development process
Communication has room for improvement
Starting earlier in process
opportunity to do a workshop in your Local area. We have outlines from doing workshops (done
We can still submit material for 3 and 4 and feedback needed for the drafts of 1 & 2. The deadlines for the submissions are on the link.
Can you do a train-the-trainer for the living clean workshop. It’s on line and a 90 minute session.
Suggestion: read the handout and discuss later. We should be reading all the stuff sent to rd.
Living Clean workshops: presenting. Anything missing?
This project started in 1983!
How effective is the lit process? Are people taking ownership?
A: aware of motion from back East. We created JFT in 92, Step WG in 93. Lost momentum after that. Sponsorship book left bad taste. Get people back involved is an issue.
Sense of ownership because of being involved in lit review.
We have opportunity this weekend to give dir input to naws and learn how to take back to local fellowship
IDT’s or fellowship development
A: We go there
Emerging Spanish community
How did that grow?
A: Support, unity in action. Sprang from one
A: Struggles of them fitting in the service structure
SOLUTIONS TO FINANCIAL CHALLENGES
What has been used to help with financial challenges
A: Flyer “In 1939 a quarter bought us this…”
A: Sponsorship tree opportunity to develop value. Gain perspective by comparing when 1st came in versus now
A: made a budget and saw places to cut costs. Advised how much is needed from ASCs to support the services.
A: Workshops //Unity
A: Combining resources
A: A dollar for me, a dollar for the newcomer and a dollar for the cheap bastard who won’t put one in
A: Smart with literature. Assure we compensate for shipping costs.
A: Regional t-shirts, merchandise
A: reducing paper copies and printer costs
A: Break down expenses
A: treasury best-practices workshop[
A: policy for travel requests
A: don’t rely on event funds
A: Planning for services (APT) -- measure time, talent and treasure. What can we do without?
A: renting rso rooms to recovery meetings
A: Put up on FTP site?
A: Create a directory – allow Forum access
A: Commitment from the group to use google group (increased 6% today)
Would like a tutorial on Google group
2 people review all forms used on the World website
A; Guidelines/ housekeeping for technology uses, such as Skype
A: Create screenshot-based tutorial for Google– Freddie task
A: Vince will assist remotely after Forum. Google group account differs from google email account.
A; Freddie also will have admin rights
How best to use
What is appropriate to put on site
Profile with photos
Repository for info share
Like guidelines, incorporating issues
Utilize tech to bring people together
Local communities go to ASC
How to reel them in? Policies? Protocol?
A: One registered with WSO to become authorized vendor
A: Legal recourse
A: Enforce accountability
A: Are you an NA vendor? No, then you’re in violation FIPT.
GOOGLE GROUP TUTORIAL
Go to google groups
Create an account
Enter email address
Give it a nickname
Enter the characters
You should be in
Click the Western States Zonal Forum link
Edit your profile
Will send screenshot training for future technology use
Set schedule for forum meetings
For planning purposes (financial)
Must purchase dinner on Friday night from hotel
Pam will email info to (email address removed) so Ken can upload to WSZF website
Suggestion: revisit mission statement end of WSLD 2011
Another suggestion is to meet at WSC Wed, 2010
(Conversation re: rogue conventions – directly accountable to the hosting ASC’s. Fund flow: intent is to give back to hosting SC and hope the flow will be sent forward. Started as PI/Phoneline, HI added down the line.
Challenge for roaming conventions.)
Funds contributed via Region, not the convention
Agenda setting at WSLD, 10/09
Laura will take on agenda
Lots of options from WSLD
NAWS folks will be at WSLD
Whoever is hosting WSZF is responsible for locating facilitator
(Changes need to be done to guidelines re facilitator responsibilities)
Whoever is hosting WSZF is responsible for locating facilitator
n item suggested for next agenda: Roaming conventions
attending European Delegates Meeting (EDM) we are invited to attend on
Can make copies of WSLD 23 to distribute – WSLD.org
General service session
Consider sending GSRs
Will try to put together powerpoint. Shelly will send email regarding what is needed from members to create an organized WSZF report
Send Shelly photos of:
LIVING CLEAN TRAINING SESSION 90 minutes
AGENDA SETTING FOR THE WSZF
PROPOSALS FOR AGENDA
1 IDEA PER PERSON
Anything from list that went around from Matt?
Powerpoint presentations for trainings